Terms & Conditions for good causes

Last updated: 30/04/2026

These terms and conditions for good causes ("T&Cs") set out the agreement between (1) the good cause, society, charity, community interest company, or other non-commercial organisation which has applied to be registered on GivingLottery ("you", "your" or "your organisation"); and (2) TheGivingMachine (trading as GivingLottery) ("us", "we" or "our").

By submitting an application through GivingLottery, you agree that your promotion of GivingLottery on our behalf is governed by these T&Cs.

These T&Cs use some terms with special meanings. Such words are capitalised and have the meanings given to them in the glossary at the bottom of this page.

1. Your application to be registered as a good cause on GivingLottery

1.1 When submitting your application for registration on GivingLottery, you are applying to register as a good cause that may sell tickets for the Lottery on our behalf and under our Lottery Licence. We reserve the right to amend or withdraw your right to promote the Lottery at any time.

1.2 You warrant that all information provided in your application form is true and correct.

1.3 We will consider your application to be registered on GivingLottery as soon as reasonably practicable and we will aim to respond within a reasonable period of time, however we will not be liable for any delay in handling your application.

2. Eligibility criteria

2.1 You must fit the following criteria:

(a) You provide local community activities or services within the the UK area which benefit local people and communities (visitors may also benefit from the services/facilities, but not to the exclusion of local residents);

(b) You have a formal written constitution, bylaws or governing document;

(d) You operate with no undue restrictions on membership; and

(e) You have an email address (but a website is not required).

2.2 In addition, your organisation must be structured in one of the below ways:

(a) If your organisation is unincorporated (such as a society or association): Your organisation must consist of a constituted group with a volunteer management committee with a minimum of three unrelated members that meet regularly (at least 3-4 times per year); or

(b) If your organisation is a corporate body with its own legal identity: Your organisation must be a Company Limited by Guarantee, a Registered Charity, a Community Interest Company (CIC), or a Charitable Incorporated Organisation (CIO).

2.3 We will not process applications which:

(a) are incomplete;

(b) are from groups which promote a particular religious or political belief, however this will not preclude religious organisations applying for assistance to provide social or welfare work connected with their organisation or good causes operating from religious premises, which offer services to all the community in the area;

(d) are from private individuals acting in a personal capacity, i.e. not on behalf of a good cause;

(e) are from organisations which aim to distribute a profit; or

(f) are from organisations with no established management committee or board of trustees, unless they are a CIC.

2.4 We may require you to provide a copy of your constitutional documents, and any other information reasonably required to confirm your organisation's eligibility.

3. How you should compliantly promote the Lottery

3.1 We hold a Lottery Licence which permits us to lawfully promote a Lottery in Great Britain. If your application is accepted, you will be promoting the Lottery under our Lottery Licence on our behalf.

3.2 If we decide, in our sole discretion, to accept your application as a good cause on GivingLottery, you must:

(a) only promote the Lottery to individuals who are aged 18 or over;

(b) ensure that responsible gambling is promoted at all times; and

(b) comply with all reasonable directions given by us to ensure compliance with our Licence Conditions when you are promoting the Lottery on our behalf.

3.3 In addition, you must not do anything, or fail to do anything, which would put us in breach of the Gambling Act and/or our Licence Conditions, or otherwise jeopardise the validity of our Lottery Licence.

4. How we enable you to promote the Lottery

4.1 You will be provided with your own webpage on the Website. You will have the ability to edit your logo on your webpage and the description of your organisation. However, you must ensure that all copy and content included on your webpage is accurate, not misleading, does not encourage irresponsible gambling, and is compliant with our Licence Conditions. We may edit the copy and content of your webpage if we have reasonable concerns of your non-compliance with this section.

4.2 You will be given access to a Website dashboard, which will allow you to access data and reports to track the performance of your webpage. All data and reports are available on an 'as provided' basis, and we are not obligated to provide any bespoke reports or additional data.

4.3 You will be given access to our professionally prepared, seasonal marketing materials, provided digitally in a range of formats.

4.4 All Lottery Members are able to contact our telephone helpline and support email address in case of any queries about the Lottery and/or Website.

5. Payments

5.1 There are no fees required from you to benefit from the Lottery.

5.2 In consideration of your obligation to promote the Lottery, you will receive a percentage share of the Gross Ticket Receipts for each Lottery Member who chooses to support your organisation. The amount that you receive will be 40% of the Gross Ticket Receipts received from those Lottery Members.

5.3 We will calculate the share of Gross Ticket Receipts payable to you on a monthly basis. The amount payable will be displayed in the Website cause admin dashboard.

5.4 On or before the last business day of each month, we will pay your share of the Gross Ticket Receipts generated through sales of tickets via your dedicated webpage on the Website during the previous month.

5.5 We will only make payment to a bank account in the name of your organisation, not to a personal bank account. We may require you to provide us with reasonable documentation to verify your bank details. If, despite reasonable efforts, we are unable to make payment to you within six (6) months of any amount becoming payable, we reserve the right to reallocate such funds to our central fund, which may be redistributed to other good causes at our sole discretion.

5.6 Please note that payments are made on our behalf by Gatherwell Limited, our External Lottery Manager.

6. Intellectual Property Rights

6.1 We or our licensors own all Intellectual Property Rights in the Website and all marketing materials provided through the Website, except to the extent that our marketing materials incorporate your branding.

6.2 We grant you a non-exclusive and royalty-free licence during the Term to use the marketing materials provided by us for the promotion of the Lottery in Great Britain pursuant to these T&Cs.

6.3 You grant us a non-exclusive and royalty-free licence during the Term to use your logo and any materials that you provide to us for the promotion of the Lottery in Great Britain pursuant to these T&Cs.

6.4 You warrant that your logo and any materials that you provide to us do not infringe the rights, including any Intellectual Property Rights, of any third party.

7. Data protection

7.1 For the purposes of this section 7, the terms "controller", "processor", "data subject", "personal data", "personal data breach" and "processing" will have the meaning given to them in the UK GDPR.

7.2 The parties will comply with all applicable requirements of the Data Protection Laws. This section 7 is in addition to, and does not relieve, remove or replace, either party's obligations or rights under the Data Protection Laws.

7.3 We are the controller of the Lottery Personal Data and we handle such personal data in accordance with the privacy notice available on the Website, located at https://www.givinglottery.org.uk/privacy. Where we grant you access to Lottery Personal Data, you will be the processor of the Lottery Personal Data on our behalf. Annex A (Processing, personal data and data subjects) sets out the scope, nature and purpose of processing by you, the duration of the processing and the types of personal data and categories of data subject.

7.4 We ensure that all necessary consents and notices are in place to enable the lawful collection and processing of the Lottery Personal Data.

7.5 In respect of your processing of Lottery Personal Data, you must:

(a) process the Lottery Personal Data only on our documented instructions, which will be to process the Lottery Personal Data for the purposes set out in Annex A (Processing, personal data and data subjects). You must inform us if, in your opinion, our instructions infringe Data Protection Laws;

(b) implement appropriate technical and organisational measures to protect against unauthorised or unlawful processing of the Lottery Personal Data, and against accidental loss or destruction of, or damage to, Lottery Personal Data, having regard to the state of technological development and the cost of implementing any measures;

(c) ensure that any personnel engaged and authorised by you to process Lottery Personal Data have committed themselves to confidentiality or are under an appropriate statutory or common law obligation of confidentiality;

(d) assist us at your own cost insofar as this is possible (taking into account the nature of the processing and the information available to you), at our written request, in responding to any request from a data subject and in ensuring our compliance with our obligations under Data Protection Laws with respect to security, breach notifications, impact assessments and consultations with supervisory authorities or regulators;

(e) notify us without undue delay, and in any event within one (1) business day, on becoming aware of a personal data breach involving the Lottery Personal Data;

(f) at our written direction, delete or return Lottery Personal Data, and copies thereof, to us on termination or expiry of the Agreement unless you are required by applicable laws to continue to process that Lottery Personal Data; and

(g) maintain records to demonstrate your compliance with this section 7 and allow us to audit such records upon not less than thirty (30) days' notice in writing.

7.6 You must not appoint any third party to process the Lottery Personal Data, unless we give our prior written consent to the appointment of that third party.

7.7 You must not transfer Lottery Personal Data outside of the UK, unless we give our prior written consent to the transfer and:

(a) you are processing the Lottery Personal Data in a territory which is subject to adequacy regulations under the Data Protection Legislation that the territory provides adequate protection for the privacy rights of individuals; or

(b) you participate in a valid cross-border transfer mechanism under the Data Protection Legislation, so we can ensure that appropriate safeguards are in place to ensure an adequate level of protection with respect to the privacy rights of individuals as required by Article 46 of the UK GDPR.

7.8 You may, from time to time, process the Lottery Personal Data for your own purposes outside the scope of these T&Cs (including non-lottery related fundraising activities), subject always to your compliance with Data Protection Laws and all necessary consents and notices being in place. To the extent that any such processing takes place, you will be considered the controller of the Lottery Personal Data for those purposes and will assume sole responsibility for your processing activities. You will indemnify, keep indemnified and defend at your own expense us against all costs, claims, damages or expenses incurred by us or for which we may become liable due to any failure by you or your employees, subcontractors or agents to comply with this subsection.

8. Confidentiality

8.1 Neither party will, during the Term, and for a period of five (5) years after termination or expiry of the Agreement, disclose to any person any Confidential Information of the other party or its group companies, except as permitted under this section 8.

8.2 A party may disclose the other party's Confidential Information:

(a) to its employees, officers, representatives, contractors, subcontractors or advisers, or those of its group companies ("Representatives"), who need to know such information for the purposes of exercising the party's rights or carrying out its obligations under or in connection with these T&Cs. Each party will ensure that its Representatives, to whom it discloses the other party's Confidential Information comply with this section 8;

(b) as may be required by applicable laws, a court of competent jurisdiction, any governmental or regulatory authority, or the rules of a relevant stock exchange.

8.3 No party will use the other party's Confidential Information for any purpose other than to exercise its rights and perform its obligations under or in connection with these T&Cs.

9. Limitation of liability

9.1 Nothing in this section limits our liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation or any other liability which cannot be limited or excluded by law.

9.2 Subject to section 9.1, our total liability to you arising under or in connection with the Agreement will not exceed the total share of Gross Ticket Receipts due to you.

9.3 Subject to section 9.1, we will not be liable to you for any loss of profits, loss of sales or business, loss of agreement or contracts, loss of anticipated savings, loss of use or corruption of software, data or information, loss of or damage to goodwill and indirect or consequential loss.

10. Term and termination

10.1 The Agreement will commence on the date that you submit your application for registration as a good cause on the Website and will continue for an indefinite period of time (the "Term"), unless and until terminated in accordance with the Agreement.

10.2 You may terminate the Agreement at any time without cause by giving not less than three (3) months' notice in writing.

10.3 We may terminate the Agreement at any time without cause by giving you notice in writing, which will take effect on the last Lottery draw date in the month that notice is given.

10.4 We may terminate the Agreement immediately if:

(a) you commit a material breach of any term of the Agreement and (if such breach is remediable) and you fail to remedy that breach within a period of fourteen (14) days after being notified in writing to do so;

(b) you take any step or action in connection with entering administration, provisional liquidation or any composition or arrangement with your creditors (other than in relation to a solvent restructuring), are wound up (whether voluntarily or by order of the court, unless for the purpose of a solvent restructuring), have a receiver appointed to any of your assets or cease to carry on business;

(d) your financial position deteriorates so far as to reasonably justify the opinion that your ability to give effect to the terms of the Agreement is in jeopardy.

11. Consequences of termination

11.1 On termination or expiry of the Agreement:

(a) we will, within thirty (30) days of the date of termination, pay to you any outstanding share of Gross Ticket Receipts due to you;

(b) your account on the Website will terminate and your related access to the Website will cease;

(c) you will cease the use of any marketing materials that we may have provided to you, and at our option, return or destroy all copies of such materials;

(d) we will cease the use of your logo and any materials that you may have provided to us; and

(e) you will delete or return all Lottery Personal Data and copies thereof.

11.2 On termination or expiry of the Agreement, the following sections will continue in force: section 6 (Intellectual Property Rights), section 8 (Confidentiality), section 9 (Limitation of liability), section 11 (Consequences of termination), section 12.4 (Waiver), section 12.6 (Severance), section 12.10 (Governing law) and section 12.11 (Jurisdiction).

11.3 Termination or expiry of the Agreement will not affect any rights, remedies, obligations or liabilities of you or us that have accrued up to the date of termination or expiry, including the right to claim damages in respect of any breach of the Agreement which existed at or before the date of termination or expiry.

12. General

12.1 Force majeure. We will not be in breach of these T&Cs nor liable for delay in performing, or failure to perform, any of our obligations under these T&Cs if such delay or failure result from events, circumstances or causes beyond our reasonable control.

12.2 Assignment and other dealings. You may not assign, transfer, mortgage, charge, subcontract, delegate, declare a trust over or deal in any other manner with any of your rights and obligations under the Agreement, without our prior written consent. We may assign, transfer, mortgage, charge, subcontract, delegate, declare a trust over or deal in any other manner with all or any of our rights or obligations under the Agreement.

12.3 Variations to these T&Cs. We may unilaterally vary, add to or delete any provision of these T&Cs and any such changes will be posted on the Website. We will give you notice of any changes to these T&Cs at least thirty (30) days prior to the effective date of the amended T&Cs. If you do not wish to accept any changes to the T&Cs notified to you, your sole remedy will be to terminate the Agreement. If you do not give us notice to terminate the Agreement at least seven (7) days prior to the effective date of the amended T&Cs, you will be deemed to have accepted the amended T&Cs.

12.4 Waiver. A waiver of any right or remedy under these T&Cs or by law is only effective if given in writing and will not be deemed a waiver of any subsequent right or remedy.

12.5 Rights and remedies. The rights and remedies provided under these T&Cs are in addition to, and not exclusive of, any rights or remedies provided by law.

12.6 Severance. If any provision or part-provision of these T&Cs is or becomes invalid, illegal or unenforceable, it will be deemed deleted, but that will not affect the validity and enforceability of the rest of these T&Cs.

12.7 Entire agreement. These T&Cs constitute the entire agreement between you and us and supersede and extinguish all previous agreements, promises, assurances, warranties, representations and understandings between you and us, whether written or oral, relating to its subject matter.

12.8 Third party rights. Unless it expressly states otherwise, these T&Cs do not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any provision of these T&Cs.

12.9 Notices. Any notice given under or in connection with these T&Cs must be in writing and:

(a) If sent by you to us: by email to our Lottery support email address stated on the Website, or by recorded delivery to our registered office address; or

(b) If sent by us to you: by email to the email address you registered with on the Website.

12.10 Governing law. These T&Cs and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with them or their subject matter or formation will be governed by and construed in accordance with the law of England and Wales.

12.11 Jurisdiction. The courts of England and Wales will have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these T&Cs or their subject matter or formation.

Glossary

In these T&Cs, the following words have the following meanings:

"Agreement" means the agreement between you and us which governs the promotion of the Lottery as set out in these T&Cs.

"Confidential Information" means any and all information which relates to the business affairs, products, developments, trade secrets, know how, personnel, customers and suppliers of either party or which is marked "confidential" or information which may reasonably be regarded as the confidential information of the disclosing party, save that Confidential Information will not include any information independently known to a party or is in the public domain, other than as a result of a breach of section 8 (Confidentiality).

"Data Protection Laws" means the UK GDPR, Data Protection Act 2018 (as amended from time to time), the Data (Use and Access) Act 2025 and any other law of the United Kingdom or a part of the United Kingdom which relates to the protection of personal data.

"Gambling Act" means the Gambling Act 2005, as amended from time to time.

"Gross Ticket Receipts" means the gross amount received by us (or our external lottery manager on our behalf) from the purchase of Lottery chances by Lottery Members.

"Intellectual Property Rights" means patents, rights to inventions, copyright and neighbouring and related rights, moral rights, trade marks and service marks, business names and domain names, rights in get-up and trade dress, goodwill and the right to sue for passing off or unfair competition, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, Confidential Information and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world.

"Licence Conditions" mean the conditions and codes of practice of the Gambling Commission or other relevant licensing authority applicable to us.

"Lottery" means the weekly lottery scheme marketed under the GivingLottery brand, and operated via the Website, under the remit of the Gambling Act.

"Lottery Member" means any person who has paid the requisite amount to enable them to be entered into a draw of the Lottery and who will be and continue to be a Member until that person ceases to be a Member for whatever reason.

"Lottery Personal Data" means the personal data of Lottery Members collected through their participation in a Lottery.

"Term" has the meaning given to it in section 10.1.

"UK GDPR" has the meaning given to it in section 3(10) of the Data Protection Act 2018 (as amended from time to time).

"Website" means the website from which the Lottery is promoted.

ANNEX A - PROCESSING, PERSONAL DATA AND DATA SUBJECTS

Scope: The Lottery is operated for the benefit of good causes. You are a good cause, charity or other non-commercial organisation that wishes to fundraise by your promotion of the Lottery.

Nature: You process the Lottery Personal Data in order to promote the Lottery.

Purpose of processing: to promote the Lottery in accordance with these T&Cs.

Duration of the processing: The Term of the Agreement.

Types of personal data: Name, date of birth, postal address, email address, telephone number, financial transaction data and such other personal data as is necessary for the operation and/or promotion of a Lottery.

Categories of data subject: Lottery Members.

Once approved on the platform, you will receive:

Your own webpage on the GivingLottery website - with no set-up fees. You can edit your logo and description
You will get 40p from every paid ticket supporting your cause that is entered into a weekly draw
Monthly payment of the money you’ve raised through GivingLottery - with no banking fees
An online dashboard to track the performance of your lottery page
A lottery helpline to help your players with any queries they may have
Professionally prepared, seasonal marketing materials provided digitally in a range of formats

Terms & Conditions - Good Causes

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